Privacy Policy

Last updated: April 2026

This Privacy Policy describes how LEOnidas (“we,” “us,” or “our”) collects, uses, and handles information in connection with the LEOnidas mobile application and web admin portal (collectively, the “Platform”).

1. What LEOnidas is

LEOnidas is an investigative assistance tool for Texas law enforcement agencies. It is not a records management system, case management system, or CJIS-authorized platform. It is designed exclusively for use with sanitized, non-sensitive scenario descriptions.

2. Data you must NOT enter

Users must not input into the Platform:

• Names of suspects, victims, witnesses, or other individuals
• Active case numbers, report numbers, or incident identifiers
• Information regulated under the FBI CJIS Security Policy
• Protected health information (PHI) or personally identifiable information (PII)
• Information subject to a court order, seal, or protective order

Violation of this policy is a breach of the Terms of Use and may violate applicable law.

3. Information we collect

Account information: When a department administrator creates an officer account, we collect the officer’s email address, full name, badge number, phone number, and department affiliation. This information is used only to authenticate users and manage access.

Scenario text: The scenario descriptions entered by officers are stored to support case history, audit trails, and analysis retrieval. Officers are responsible for ensuring scenario text contains no sensitive, protected, or CJIS-regulated information.

Analysis results: Generated analyses, including retrieved statute excerpts and case law summaries, are stored and associated with the case entry that requested them.

Usage data: We collect records of analysis runs and PDF exports for platform management and usage reporting to department administrators.

4. How we use information

• To authenticate users and enforce role-based access
• To retrieve and return relevant Texas statutes and case law
• To generate AI-assisted investigative analyses
• To provide department administrators with usage visibility
• To maintain an immutable audit trail of submitted entries

5. Data retention and deletion

Case entries are immutable by design — officers cannot edit or delete submitted entries. Platform owners can delete cases through the admin portal for account management purposes (e.g., removing test or demo data). Account data is retained for as long as the department account is active.

6. Third-party services

The Platform uses the following third-party services:

• Supabase — authentication, database storage, and edge function hosting. Data is stored in Supabase-managed infrastructure. See Supabase’s privacy policy for details.
• OpenAI — AI model used for analysis generation. Scenario text is transmitted to OpenAI’s API as part of the analysis pipeline. Officers must not include sensitive information in scenarios.
• CourtListener (Free Law Project) — federal case law retrieval. Queries are made using general legal terms, not user identifiers.
• Texas Legislature Online — Texas statute retrieval. Requests are unauthenticated statute lookups.

7. Security

Access to the Platform is controlled by role-based permissions enforced server-side. Officers see only their own case data. Department administrators see only their own department’s data. All administrative actions are validated server-side, not only in the user interface. The Platform uses HTTPS for all communications.

8. Changes to this policy

We may update this policy as the Platform evolves. Continued use of the Platform following a material change constitutes acceptance of the updated policy.

9. Contact

For questions about this policy or data handling practices, contact us at beta@leonidas.app.